The Sales system is designed for storing sales statements for non-royalty items such as merchandise sales or licensing fees. It allows you to categorize and manually enter specific details of each sale without requiring the fields that royalties do, meaning you can enter full details which can then be searched later.
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The expenses section acts as a record of each statement you receive – for each statement you enter you can add the individual items that are on that statement. To add a sales statement, head to the sales page, enter in the client that you received the statement from, enter a reference for it, enter the accounting period the sale is from and select the statement file (typically a pdf) from your computer if you have one.
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Next, you can go ahead and add each item that’s on the statement. For each item, enter the amount the item is for (if the item is in a different currency it can easily be converted to you own currency using the ‘update’ button), and enter a description of the item (this description will be displayed on artist statements so put in something meaningful). If you wish to link the sale to a release, you can select the catalogue number.
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By default, the sale is assigned to the label you select, however you can if you wish would assign the sale to one or more artists or companies, for example if an artist is due a portion of merchandise sales. If you have set up pre-allocations, you can select from these to assign allocations for the sale in the same way as you have for the release – remixers will be automatically treated as artists.
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